Digital visual management a Lean Management practice
When incorporating Lean Management, it is necessary to implement a digital visual management approach. In an increasingly digital world where companies need data in real-time, traditional visual management is becoming obsolete. Managers need real-time data to implement actions. Whiteboards are not as effective as a digital screen to distribute information quickly. That is why, through these new display options, we refer to digital visual management.
Visual management is a collection of vision-based communication techniques. This method makes it easier to transmit information, allowing anyone to identify if a situation is normal or abnormal in a working zone. This makes it possible to identify anomalies and to see if operators are handling these problems. Visual management aims to quickly view relevant indicators for a department or shop floor to be able to effectively manage different activities.
This is a method used in the Toyota Production System which is found through a variety of Lean tools. For example, Kanban, Six Sigma and PDCA are all based on visual management. The latter is a hands-on management method, as it helps everyone get involved based on vision, knowledge and action.
A KPI is a key performance indicator. The aim is simple: to continually measure data which is important to a company. This measurement provides statistics on a company’s progress or objectives to be achieved. If the figure declines, performance indicators help guide actions to be put in place.
Visual management can be established in all business sectors. For example, we can find these management methods in industry, food processing with stainless steel tools, internal services, training centres or distribution. Regardless of the company and its business, this type of management is extremely powerful. Here are the most well-known visual management tools.
Kanban: visual stock management
Kanban is one of the most popular Lean tools along with the 5S, as they are two effective and easy-to-implement tools within an organisation. The Japanese term can be translated as “label”, as it refers to a stock management method using cards. This methodology was created by Taiichi Ohno and implemented by Toyota in the 1950s.
Kanban is used to balance supply and demand using a card which accompanies each part batch. This label is a strong visual sign indicating when and how many should be produced. This method is based on just-in-time production and pull flow management. The Kanban method is used to streamline stock and outstanding items using visual organisation.
Organising ideas with Mind Mapping
Mind Mapping is a tool used to organise one’s ideas. The map is created as ideas emerge. This mental map is frequently used during meetings or brainstorming sessions. As a result, the main purpose of this tool is to quickly and easily view information. This makes communication smoother and ideas more visual. This is notably because the elements are organised using colours, sections or images.
The term Obeya is Japanese, and means “large room”. This name is no accident, as this Lean methodology involves a team in a large room. The aim of Obeya is to gather the members of a team in the same room on a daily basis. This room is unusual as the walls are covered with large whiteboards. Called the Obeya Room, this room offers the resources to manage a project in the best conditions.
Changes to Information and Communication Technologies (ICT) have turned the world upside down. Companies have adopted these new tools to become more competitive and innovative. Digitalisation is seen as a technology offering a solution to every problem.
Digitalisation is a company's digital transformation, which refers to connected technological tools within the company. These tools can be found everywhere, i.e. in the processes, production chain, offices, administrative management, etc. This phenomenon is called industry 4.0.
Everything can be digitalised, and this also applies to visual management. But what is Digital Visual Management, exactly? This Lean 4.0 method is the same as traditional visual management, except the tools used. It is no longer whiteboards or notice boards which are used to transmit information. Digital visual management communicates through interactive screens, large digital screens or software
The notion of industry 4.0
In order to successfully carry out your digital transformation and understand the factory of the future, we have prepared an explanatory catalogue. Simple, clear and concise, you will find all the required information to implement digital solutions.
SESA SYSTEMS is an expert in industry 4.0 and digital visual management
What are the benefits of digital visual management?
The only difference between classic and digital visual management is the communication materials. But what are the real benefits? Connected tools are becoming increasingly common in companies, notably due to their data accuracy. All these new digital tools provide accurate and instant data. So there are multiple benefits to using connected screens. Firstly, the data input time is reduced as it is either pre-filled or automatic. This helps reduce input errors. As a result, teams are more productive. Communication is smoother and up-to-date. Maintenance and problem fixing systems are sped up, as the information is reported more quickly. Finally, teams feel more involved in actions and are more independent with regards to machine errors.
To summarise, digital visual management provides access to data in real-time. This facilitates action plans and corrections put in place to achieve objectives and key performance indicators.
How can you implement digital visual management in your company?
The main idea of digital visual management is to boost employee and workstation independence. The different processes must become more efficient. To do this, performance indicators help people to anticipate and act quickly. Introducing connected objects within a company affects its working teams. Employees are not always ready for change. To ensure the digital transition is a success, we recommend initially incorporating digital visual management in a restricted, targeted area. Thanks to this test phase, you will be able to gather feedback from employees and sort actions into relevant and non-relevant. This sampling is called the POC phase: Proof of Concept. We support you during this project phase before extending digital visual management to the entire company. The POC phase and employee feedback will help determine the objectives, define key indicators and configure collaborative digital tools. This means your company will be able to offer your employees the ideal working conditions.
Here are the different touch screens and software designed by SESA SYSTEMS. Each of these connected tools is dedicated to industry 4.0 and digital visual management. To discover more about these digital solutions, request a demonstration or contact us. We will get back to you as soon as possible.